How to Prepare a Estimation Letter for a Product

[Your Company's Letterhead]

[Date]

Estimation Letter for [Product Name or Description]

[Recipient's Name]
[Recipient's Address]

Dear [Recipient's Name],

Thank you for considering [Your Company Name] as your potential supplier for [Product Name or Description]. We are delighted to provide you with an estimation for the required product. Please find below the details of our proposed estimate:

Product Details:
- Product Name: [Product Name]
- Description: [Brief description of the product]
- Quantity: [Number of units requested]

Estimated Cost Breakdown:
- Unit Price: [Price per unit]
- Quantity: [Number of units]
- Subtotal: [Unit Price x Quantity]
- [Add any other cost components, such as taxes, shipping, etc., if applicable]
- Total Estimated Cost: [Sum of all cost components]

Validity of Estimate:
This estimate is valid until [Expiration Date], after which prices are subject to change based on market conditions and availability.

Payment Terms:
- [Specify payment terms, e.g., 50% advance upon confirmation, balance payable upon delivery]
- [Any other relevant payment conditions]

Delivery Timeline:
- [Specify the expected delivery timeline or lead time]

Validity of Offer:
This estimation letter is not a binding agreement, and no contractual relationship is established until a formal purchase order or contract is executed by both parties.

Additional Notes:
[Include any special instructions, terms, or conditions relevant to the estimation or the product]

Please note that this is an estimation and not an invoice. The final pricing and terms may be subject to negotiation and final agreement.

Should you have any questions or require further information, please do not hesitate to contact us at [Your Contact Email/Phone].

We genuinely value your interest in our products, and we hope to have the opportunity to serve your needs. We look forward to receiving your feedback and providing any additional support you may require.

Thank you again for considering [Your Company Name] for your product requirements. We appreciate the potential collaboration with your esteemed organization.

Sincerely,

[Your Name]
[Your Title/Position]
[Your Company Name]
[Your Company Address]
[Your Contact Email]
[Your Contact Phone Number]